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Staffing Coordinator

at Maximus

Posted: 3/7/2020
Job Reference #: 44973

Job Description

Job LocationsUS-TX-El Paso
Posted Date6 months ago(10/4/2019 6:51 PM)
Requisition ID
# of Openings
Job Schedule
Limited Service Full-Time

MAXIMUS Introduction

Since 1975, MAXIMUS has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. MAXIMUS delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, MAXIMUS is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit

Job Description Summary

Essential Duties and Responsibilities:
- Partner with the corporate Human Capital department in carrying out various human resources programs and procedures for all local new project employees.
- This can include Applicant Tracking System (ATS) management for hiring efforts, new hire paperwork, and onboarding; benefits; employment verifications; name changes; timesheet supervisor changes and payroll issues or inquiries.
- Assist local Human Capital department with recruitment and hiring efforts to ensure compliance with state, project and MAXIMUS policies.
- This includes advertising job postings; pre-screening candidates; assessing candidates; coordinating interviews and job offers; and assisting with scheduling, onboarding, and new hire orientation, as well as vendor invoice reconciliation and employee paperwork audits when requested for external hires, internal promotions or lateral moves.
- Assist walk-in employees with benefits inquiries, payroll changes or inquiries, process or policy inquiries, employment verifications and or any other work-related issues when requested.
- Perform audits, track progress and follow up with employee to ensure compliance.
- Perform background check audits and follow up with employee to ensure compliance and complete adjudications as needed (this includes completing previous employment and education adjudications by following up with employees to obtain missing information to update the system).
- Perform drug test audits and follow up with employee to ensure compliance.
- Generate Human Capital reports based upon project management requests.
- Perform data entry when needed and manage all employee records and files.
- Order supplies for Human Capital department. Ensure compliance with EEO and ADA requirements.
- Handle and maintain confidentiality as it relates to PHI and PII.
Minimum Requirements:
- High School diploma or GED required.
- Bachelor's degree preferred.
- 1 year of relevant work experience as an administrative assistant and/or human resources professional required. Advanced proficiency and experience using Microsoft Office Suite.
- Ability to work at a high level of confidentiality and experience handling PII and PHI.
- Knowledge in employment laws and practices.


Essential Duties:

  • Ensures that all pertinent recruiting and onboarding is accurate. Importantly the Staffing Coordinator will ensure contract specific requirements and language are included in applicable offer letters.
  • Initiates, monitors background investigations and contacts candidate when adverse information is found. Packages candidate’s background information and dialog for Adjudication team review and approval.
  • Tracks drug testing, offer acceptance and paperwork initiation.
  • Ensures all pre-employment paperwork is completed before finalizing hire actions.
  • Processes and updates all actions using our applicant tracking system.
  • As needed, coordinates candidate follow-up actions with the local Human Capital and Recruiting staff.
  • Responsible for the accurate reporting of employment-related data via excel spreadsheets.
  • Answers Human Capital Shared Services teams tickets and answers phone calls from Recruiters and Field HC representatives.
  • Maintains a high degree of accuracy and organization to minimize errors.
  • Handles and maintains confidentiality as it relates to PHI and PII.
  • Attends team meetings to share status of pending background checks.
  • Assists Teammates with their workloads and acts as a team player.
  • Performs additional duties as assigned.
  • Evening and weekend work required as needed during peak periods.

Position Requirements:

  • High School diploma or GED required, Bachelor’s preferred.
  • 1 year of relevant work experience as an administrative assistant and/or human resources professional required.
  • Experience with Human Resources applications including Workday, iCIMS Applicant Tracking System and Deltek Time keeping.
  • Requires proficient use of Microsoft Office applications including Outlook, Word and Excel.
  • Attention to detail is required.
  • Ability to multi-task and perform in a fast pace environment.
  • Maintain confidentiality and exercise good judgment and discretion in performance of all tasks.
  • Ability to work at a high level of confidentiality and experience handling PII and PHI.
  • Requires independent judgment, good organizational, problem solving and time management skills.
  • Must be a self-starter and have the ability to work successfully both in a team environment and independently.
  • Must be able to maintain a professional demeanor especially during difficult and stressful situations.
  • Must be able to pass a Suitability check.
  • Punctuality and consistent attendance required.


EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. MAXIMUS is an Affirmative Action/Equal Opportunity Employer. MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.
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