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ARD Coordinator


Posted: 7/24/2020
Job Status: Full Time
Job Reference #: 1394

Job Description

Job Title:          ARD Coordinator

Reports to:       Director of Special Programs                                  

Dept./School:   District-wide                                                                             

Date Revised: June 2020


The ARD Coordinator is responsible for coordination, planning and preparation of compliance documents for students eligible for Special Education services.  The ARD Coordinator is responsible for co-chairing ARD meetings district-wide and serves as the Special Education resource for the campus administrator at ARD Meetings.  The ARD Coordinator also supports the campus administrators and teachers in the planning and implementation of specially designed instruction.



Bachelor’s Degree

Special Education teaching certification required

Master’s Degree preferred

Special Knowledge/Skills:

Knowledge of applicable federal/state laws related to the provision of special education services

Proficiency working with computer tools, including but not limited to, email, internet, word processing and spreadsheets

Ability to implement local policy and procedures

Ability to interpret data

Ability to work with and oversee clerical staff

Strong communication and interpersonal skills

Knowledge of student and family rights related to I.D.E.A.

Knowledge of ARD procedures.

Knowledge of standards-based IEP requirements.

Knowledge of related services, assistive technology, etc. available to students


Minimum of three years teaching experience, including experience teaching students with diverse learning needs and those receiving special education services.

Experience with special education student management system preferred.


  1. Oversees the scheduling of Admission, Review, and Dismissal (ARD) meetings, the notification of parents of the ARD meeting, the notification of all appropriate school personnel of ARD meetings/ARD schedule changes, and the distribution of ARD calendar to appropriate ARD committee members.                  
  2. Ensures that ARD meetings are held within required timelines (transfer ARDs, annual ARDs, etc.)                                                                                                      
  3. Ensures that federal/state timelines are met with respect to functions of ARD Committee meetings, requests for additional assessments by ARD Committee, etc.
  1. Monitors ARD paperwork submitted by campus personnel for accuracy and completeness
  1. Completes, reviews for accuracy, and submits ARD paperwork to official audit file within 72 hours of the meeting.
  1. Submits PEIMS information to administrative assistant in Teaching & Learning office within 72 hours of the

      ARD meeting.                                                                                                        

  1. Completes lists, forms, reports, PEIMS forms, and data required by the Special Programs Office by due dates

      (e.g., SPP data, testing accommodations, October counts, etc.)                   

  1. Maintains current state assessment lists, referral for evaluation lists, related services lists, annual ARD lists, re-evaluation due date lists, etc.


  1. Facilitates communication among assessment, service providers, and related servicespersonnel.                                                                                                      
  2. Provides for systematic communication among special and general education personnel (with respect to ARD meetings and decisions, IEPS, accommodations needed in the general education setting, relevant instructional concerns and progress).
  1. Completes applicable ARD supplements with accompanying data collected by campus staff (i.e., Extended Year regression data, all IEPs, BIPs, etc.).                                                   
  1. Follows end-of-year procedures for folder exchanges, summer testing, etc.
  1. Assists campus administrator(s) to ensure compliance with mandates for due process guaranteed to students with disabilities by state/federal law.
  1. Ensures compliance with local policies and procedures.
  1. Maintains thorough documentation regarding any significant issues with ARD Committee procedures, student restraints, changes in placement, etc.
  1. Attends Special Education department staff meetings.                                                                    
  1. Attends relevant professional development as requested or approved.
  1. Complies with all state/federal laws and guidelines related to Special Education services including, but not limited to FAPE, LRE, FERPA, etc.                                                               
  1. Ensures security of all educational records including reports, forms, paperwork, “in progress” paperwork, etc. in working folders and filing cabinets.
  1. Promptly informs the Director of Special Programs of any issues of concern including possible legal issues, compliance issues, parental concerns, etc.
  1. Knowledge of Special Education instructional strategies and materials; ability to adapt curriculum to meet individual learning and behavioral needs.
  1. Familiar with state evaluation methods and requirements.
  1. Demonstrated ability to work in collaborative team-based environments.
  1. Proven ability to work with and present to diverse populations of students, parents, and community members.
  1. Able to exercise good judgment in decision making, especially in difficult circumstances.


  1. Other Duties as Assigned by the Director Special Programs.





Prolonged use of computer;

Must be able to push, pull, lift, and/or carry at least 30lbs;

Frequent in-district travel;

Integrating into different school environments;

Transporting laptop computer from location to location

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Primary Location: District Wide

Shift Type: Full-Time

Job Contact Information

Applications will be accepted beginning
Thursday, July 23, 2020 12:00 AM
(Central Standard Time)