Texas Tech University Health Sciences Center

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Clinical Dept Admin - H95062

at Texas Tech University Health Sciences Center

Posted: 4/16/2019
Job Status: Full Time
Job Reference #: 439148
Keywords:

Job Description

Extended Job Title
Clinical Dept Admin - H95062

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
691014 - Ft. Stockton Lynaugh Unit

Position Description
Employees in this position are responsible for managing the day-to-day administrative operations of a clinical department. Persons in this position must exercise a high degree of initiative and independent judgment, and should have a general knowledge of Health Sciences Center policies and procedures as they relate to department financial management and personnel administration. Provide direct supervision to department staff personnel. Work is performed under usual office conditions; deadlines, meetings and maybe some travel. Additionally, work requires considerable contact and coordination with HSC administrative officials, administrative personnel of other departments and units, granting agencies, other institutions, and government organizations.

Requisition ID
16822BR

Optional Attachments
Professional/Personal Reference, Professional License/Certification

Travel Required
Up to 25%

Major/Essential Functions
  • Provides leadership for department employees of Ft. Stockton(N5) and Lynaugh units i.e., interviewing, hiring, training, evaluating and supervising staff employees.
  • Engages in difficult or involved work requiring use of judgment and independent thinking in making decisions for which there is little precedent on matters of considerable importance
  • Relieves the leadership team of various administrative duties and represents CMHC appropriately at various meetings.
  • Plans, coordinates and directs broad and complex management and financial functions for the department.
  • Adheres to institutional and departmental safety policies and procedures.
  • Conducts semi-annual (minimum) internal ACA audits and forwards results to CMHC Director, Field Operations.
  • Verifies accurate completion of Personnel Action Forms and other official documents.
  • Compiles relevant data and stats for performance reports and prepares other reports, as needed.
  • Processes bills for payment in a timely manner.
  • Coordinates Unit's Employee of the Quarter nominations such that employees are appropriately recognized.
  • Coordinates departmental purchasing and travel; ensures compliance with established guidelines.
  • Monitors patterns of complaints and identifies trends and areas of concern.
  • Monitors resource data and works closely with relevant stakeholders (medical director, DON, MH, dental director, CMHC leadership, HR, TDCJ, etc) in performance maintenance and improvement, when indicated.
Work is performed under general supervision with intellectual freedom, autonomy to nurture innovative ideas, bold explorations, and a pioneering spirit.
This valuable team member shall perform work in a manner that reflects the Values of TTUHSC:
* ONE TEAM unite and include diverse perspectives to achieve our mission
* KINDHEARTED exceed expectations with a kind heart, helping hands, and a positive attitude
* INTEGRITY be honorable and trustworthy even when no one is looking 
* VISIONARY nurture innovative ideas, bold explorations, and a pioneering spirit
* BEYOND SERVICE create and deliver positive defining moments


Grant Funded?
No

Minimum Hire Rate
5298.75 (Negotiable)

Pay Basis
Monthly

Work Location
Ft. Stockton

Preferred Qualifications
  • Ability to organize complex work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of the organizational policies an objectives.  Excellent verbal and written communication skills.  Ability to prepare and present professional presentations/lectures and written materials.
  • Knowledge, skills, and ability to manage operations of the department.


Campus
HSC - Correctional Managed Health Care

Department
Ft. Stockton Lynaugh Unit

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Other Administrative

Occasional Duties
As assigned.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree in health care administration or business-related area. Two years of progressively responsible administrative and supervisory experience. Working knowledge of the principles and fundamentals relating to budgeting, accounting, recordkeeping, and business writing; ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to communicate effectively, both orally and in writing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.

Application Instructions

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